Sainik School E-Counselling

Sainik School E-Counselling: Complete Guide for Parents

The Sainik School e-counselling process is a comprehensive online system designed to streamline admissions to Sainik Schools across India. Understanding this process is crucial for parents whose children have qualified in the All India Sainik Schools Entrance Examination (AISSEE). The e-counselling portal, known as All India Sainik Schools Admission Counselling (AISSAC), helps allocate seats based on merit, preferences, and reservation categories. This guide provides detailed information about the entire e-counselling procedure, from registration to final admission, helping parents navigate this important process efficiently.

Key Takeaways

• E-counselling is mandatory for admission to both existing Sainik Schools and approved New Sainik Schools
• Registration and choice filling on the AISSAC portal is completely free of cost
• The allocation process considers factors like merit rank, preferences, reservation category, and domicile
• Parents need to be vigilant about strict timelines throughout the counselling process
• After seat allotment, candidates must undergo medical examination and document verification
• Candidates have three options after seat allotment: Accept, Reconsider, or Exit
• The entire process is online and computer-operated with no exceptions to deadlines
• No unauthorized agents should be engaged for assistance in the e-counselling process
• Candidates can participate in multiple rounds of counselling by choosing the "Reconsider" option
• Final admission is confirmed only after payment of fees to the allotted school

Understanding Sainik Schools

Sainik Schools operate under the Sainik Schools Society (SSS), an autonomous organization under the Ministry of Defence, Government of India. These schools aim to provide quality education and prepare students for the Defence Forces as well as other career paths. Understanding the different types of Sainik Schools is essential before proceeding with the e-counselling process.

What are Sainik Schools?

Sainik Schools are prestigious educational institutions that combine academic excellence with military training to develop well-rounded individuals. They offer a unique educational environment with specific benefits and characteristics that set them apart from regular schools.

• Wholly residential English medium schools following CBSE curriculum
• Focus on preparing students for National Defence Academy (NDA) and other military academies
• Emphasis on co-curricular activities, sports, and NCC training
• Provide structured discipline and character building
• Offer Science stream subjects for higher classes

Parents should note that Sainik Schools maintain high standards of discipline and physical fitness, which helps develop leadership qualities and teamwork in students. The holistic education approach ensures students excel not just academically but also in various other aspects of life.

Difference Between Existing Sainik Schools and New Sainik Schools

The Ministry of Defence has expanded the Sainik School network by approving New Sainik Schools in partnership with NGOs, private schools, and State Governments. Understanding the differences between existing and new Sainik Schools is important for making informed choices during e-counselling.

The New Sainik Schools follow 40% and 60% admission routes - 40% seats are filled through All-India merit list, while 60% seats are for students already studying in that particular New Sainik School. This dual approach provides different pathways for admission based on a student's current educational situation.

Benefits of Studying in Sainik Schools

Sainik Schools offer numerous advantages that make them a preferred choice for many parents. Understanding these benefits can help in making the decision to pursue admission through the e-counselling process.

• Quality Education: Strong academic foundation with experienced faculty
• Character Development: Focus on discipline, integrity, and leadership
• Career Preparation: Special coaching for NDA and other defence services examinations
• All-round Development: Balanced focus on academics, sports, and co-curricular activities
• National Integration: Diverse student body from across the country
• Subsidized Education: Various scholarships and financial aid options available

Parents should consider these benefits in light of their child's aptitude and interests. The rigorous training and disciplined environment of Sainik Schools are designed to nurture potential future leaders who can excel in various fields, particularly in defense services.

All India Sainik School Entrance Examination (AISSEE)

The All India Sainik School Entrance Examination (AISSEE) is conducted by the National Testing Agency (NTA) for admissions to Sainik Schools. Understanding this examination is the first step toward the e-counselling process, as only qualified candidates can participate in the counselling.

Eligibility Criteria for Admission

Before applying for AISSEE, parents must ensure their children meet the eligibility requirements. These criteria are designed to select suitable candidates who can thrive in the Sainik School environment.

• Age Requirements: Specific age limits apply for different classes (VI and IX)
• Educational Qualification: Students must be studying in Class V for admission to Class VI or Class VIII for admission to Class IX
• Physical Fitness: Candidates must be physically fit and meet medical standards
• Nationality: Indian citizens only
• Gender: Both boys and girls are eligible (gender-specific seats apply)

Parents should carefully review these eligibility criteria before applying for AISSEE. Meeting these basic requirements is essential for consideration in the entrance examination and subsequent e-counselling process.

AISSEE Pattern and Syllabus

Understanding the examination pattern helps in better preparation. The AISSEE tests knowledge in multiple subjects relevant to the candidate's current academic level.

The syllabus generally follows the NCERT curriculum for the respective classes. Thorough preparation in all subjects is essential as the competition is intense, with limited seats available across Sainik Schools.

Qualifying AISSEE and Result Declaration

After taking the AISSEE, candidates must meet the minimum qualifying criteria to be eligible for the e-counselling process. Understanding how results are processed is important for parents.

• Results are normally declared a few weeks after the examination
• Candidates must secure minimum qualifying marks in each subject and in aggregate
• Separate merit lists are prepared for different categories and quotas
• Category-wise and school-wise cut-off marks vary each year based on performance
• Only qualified candidates can participate in the e-counselling process

Once results are announced, qualified candidates receive their category-wise, school-wise rank which determines their priority in the seat allocation process during e-counselling. The higher the rank, the better the chances of getting the preferred school.

E-Counselling Registration Process

E-counselling is a mandatory process for admission to Sainik Schools. The All India Sainik Schools Admission Counselling (AISSAC) portal handles the entire seat allocation process based on candidates' preferences and merit rank.

All India Sainik Schools Admission Counselling (AISSAC) Portal

The AISSAC portal is the official platform for e-counselling and seat allocation. Understanding how to access and use this portal is essential for participating in the admission process.

• The official portal URL is https://pesa.ncog.gov.in/sainikschoolecounselling
• Registration and choice filling on the portal is completely free of cost
• The portal is developed by Bhaskaracharya National Institute for Space Applications and Geo-informatics (BISAG-N)
• No other agency or website is authorized for Sainik School admissions
• The portal follows a strict timeline for each activity in the counselling process

Parents should be cautious about unauthorized websites or agents claiming to assist with the e-counselling process. The official AISSAC portal is the only authentic platform for seat allocation to Sainik Schools.

Step-by-Step Registration Guide

Registration on the AISSAC portal involves several steps that must be completed within the specified timeline. Following these steps carefully ensures successful registration.

1. Portal Access: Visit the official AISSAC portal during the registration period
2. Sign-up Process: Use your AISSEE application number to sign up
3. OTP Verification: Receive OTP on the registered mobile number or email ID
4. Password Creation: Set a new password for your AISSAC account
5. Agreement to Declaration: Read and agree to the terms and conditions
6. Credential Verification: Verify your personal details as per AISSEE application
7. Profile Completion: Complete your profile with necessary information

It's important to note that no changes are allowed in personal details, category, or domicile state during registration. Therefore, any discrepancies should be addressed during the AISSEE application process itself.

Parent Tip: Keep your AISSEE application number, registered mobile phone, and email ID handy before starting the registration process. Ensure that at least one of these communication modes is functioning properly to receive the OTP.

Documents Required for Registration

While the registration process itself doesn't require document uploads, parents should keep necessary documents ready for the later stages of admission.

• Domicile Certificate: Proof of residence in the state/UT
• Category Certificate: Valid SC/ST/OBC-NCL certificate (if applicable)
• Defence Personnel Certificate: Service certificate or PPO for defence category candidates
• AISSEE Qualification Documents: Scorecard and rank letter
• Birth Certificate: Proof of date of birth
• Educational Certificates: Mark sheets of previous classes
• Photograph and ID Proof: Recent photographs and identification

Although documents are not required during online registration, they will be verified during the physical reporting stage after seat allotment. Ensuring these documents are in order saves time and prevents complications during admission.

Important Note: SC/ST/OBC-NCL certificates must be from the authorized government bodies as per the central lists published by the relevant ministries. For OBC-NCL candidates, the certificate must clearly indicate the "non-creamy layer" status.

Choice Filling and Locking Procedure

After successful registration on the AISSAC portal, the next crucial step is filling and locking your school choices. This step significantly impacts the seat allocation process and requires careful consideration from parents and candidates.

Understanding School Options

Before filling choices, parents should understand the available school options based on the combination selected during AISSEE registration. The choice filling options vary depending on the initial selection made during entrance exam registration.

For Sainik Schools, candidates can fill up to 10 school choices (including the first school choice which was filled during AISSEE registration and cannot be changed). For New Sainik Schools via the 40% route, candidates can fill up to 14 school choices.

Parent Tip: Research each school thoroughly before making your choices. Consider factors like location, infrastructure, fee structure, academic performance, and extracurricular facilities to make informed decisions.

Strategic Choice Filling Tips

Choice filling is more than just listing schools—it requires strategy to maximize your chances of getting admission to a preferred institution. Here are some effective strategies for choice filling:

• Prioritize Carefully: List schools in genuine order of preference as only ONE seat from among the choices filled will be allocated
• Research Schools: Visit school websites to understand fee structure, scholarships, and facilities before filling choices
• Consider Home State Advantage: Schools in your domicile state have a 67% reservation, improving chances of selection
• Category-wise Strategy: Understand how your category (SC/ST/OBC-NCL/Defence) affects admission chances in different schools
• Fill Maximum Choices: Include as many viable options as possible to increase chances of seat allotment
• Balance Popularity and Probability: Include both highly sought-after schools and those where admission chances are higher

The choice filling process requires balancing aspirations with practical considerations. Parents should help candidates make realistic choices based on rank, category, and domicile status.

Example: If a candidate from Delhi has rank 120 in HOME_SC category, they might prioritize Sainik School Delhi first, followed by nearby schools in Haryana and Uttar Pradesh, and then include other schools across India where SC category seats have historically had lower cutoffs.

Locking Choices and Deadline

After filling school choices, candidates must lock their preferences before the deadline. Understanding the locking process and adhering to timelines is crucial to prevent losing opportunities.

• Candidates must "LOCK" their choices before the deadline
• If not locked manually, the last saved choices will be locked automatically at the deadline
• Once locked, choices can be edited until the choice filling deadline by using the "edit" option
• After unlocking choices, candidates must lock them again; otherwise, the previously locked choices will be considered
• No changes are allowed after the choice filling deadline under any circumstances
• Candidates cannot add, remove, or reorder schools after the deadline

The locking process is an important security measure to confirm that the choices entered are final. It helps prevent unauthorized modifications to preferences and ensures the integrity of the seat allocation process.

Parent Tip: Don't wait until the last minute to lock choices. Server congestion might occur as the deadline approaches. Complete the process at least a day in advance and verify your locked choices carefully.

Seat Allocation Process

The seat allocation in AISSAC follows a systematic process that considers various factors like merit rank, preferences, reservation policies, and domicile status. Understanding this process helps parents and candidates have realistic expectations about admission outcomes.

Reservation Criteria and Categories

Sainik Schools follow specific reservation policies for seat allocation. These policies ensure equitable distribution of seats among various categories of candidates.

For New Sainik Schools, there is no standardized reservation policy from Sainik Schools Society. The reservation is implemented as per the decision of each school's management.

Important Note: In the "Other States/UT" quota, seats are allotted in each category as per merit, subject to a maximum limit of 25% of vacancies for each State or Union Territory.

Home State and Outside State Quota

Understanding the concept of Home State and Outside State is crucial for determining eligibility for specific reservation quotas. This categorization is based on the domicile of the candidate in relation to the school location.

• Home State (HS): When a candidate's domicile state/UT is the same as the state/UT where the Sainik School is located
• Outside State (OS): When a candidate's domicile state/UT is different from the state/UT where the Sainik School is located

Based on this categorization, candidates are assigned specific category tags that determine their eligibility for different reservation quotas.

Special Cases: Some states have special considerations. For example, Telangana state candidates are considered in Home State for admission in both Sainik School Korukonda and Sainik School Kalikiri located in Andhra Pradesh. Similarly, Ladakh (UT) candidates are considered in Home State for admission in Sainik School Nagrota located in Jammu and Kashmir.

Multiple Students with Same Rank

In competitive exams like AISSEE, multiple candidates sometimes secure the same rank. The AISSAC system has a specific protocol to handle such cases during seat allocation.

• When there are fewer seats available than the number of candidates with the same rank
• All those candidates with same rank will be offered seats by creating supernumerary seats
• This happens after exhausting inter-se-merit of candidates as per AISSEE Information Bulletin

This approach ensures that candidates with the same rank are not disadvantaged due to limited seat availability. The creation of supernumerary seats maintains fairness in the admission process.

Seat Matrix and Availability

The seat matrix provides details about the number of seats available in each school for different categories. Understanding the seat matrix helps in making informed choices during the preference filling stage.

• The school-wise seat matrix is published on the AISSAC portal before choice filling begins
• It includes details of seats available for each category and gender in each school
• The seat matrix is provided by the participating schools based on their admission capacity
• For Sainik Schools, the matrix follows the standard reservation policy
• For New Sainik Schools, the matrix may vary according to each school's policy

Parents should carefully review the seat matrix to understand the competition level and available opportunities in each school. This information can be crucial for strategic choice filling.

Parent Tip: Compare your child's rank with the number of available seats in preferred schools and categories to gauge admission chances realistically. This helps in prioritizing schools where chances of selection are higher.

Options After Seat Allotment

After the seat allocation process, candidates are required to respond to their allotment within a specified timeline. Understanding the available options and their implications is crucial for making informed decisions.

Accept, Reconsider, and Exit Options

When a seat is allotted, candidates have three main options to choose from. Each option has specific implications for the admission process.

If a candidate does not respond to the allocated seat within the specified timeline, the system automatically assigns the EXIT option. This means the candidate cannot participate in subsequent rounds of counselling.

Parent Tip: Before choosing "RECONSIDER," evaluate the chances of getting a better school in subsequent rounds based on your rank and remaining seats. Sometimes accepting a confirmed seat is better than risking losing it for an uncertain better option.

Subsequent Rounds of Counselling

AISSAC conducts multiple rounds of counselling to fill all available seats. Understanding how subsequent rounds work helps candidates make strategic decisions.

• Candidates who choose "RECONSIDER" in a previous round automatically participate in the next round
• Fresh registration is available for new candidates in each round
• Candidates can change their school preferences at the beginning of each round
• If preferences are not changed, the previous round's choices are considered
• Each round displays newly added/vacant seats and anticipated vacancies
• The seat allocation process follows the same merit and reservation criteria in all rounds

The multi-round counselling process maximizes opportunities for admission by reallocating seats that become vacant due to non-reporting or candidates opting for reconsideration.

Example: If a candidate with rank 200 is allotted his 5th preference school in Round 1, he might choose "RECONSIDER" hoping for his 1st-4th preference schools in Round 2. If vacancies arise in these schools due to candidates with better ranks not taking admission, he might get a better allocation in the next round.

Final Choice School Selection

After multiple rounds of counselling, candidates are given one last opportunity to indicate their preferred school through the Final Choice School selection.

• After the last regular round (typically 7th Round), candidates select ONE school as Final Choice School
• School-wise waiting lists are prepared based on this final choice
• These lists are forwarded to all schools for filling remaining vacancies
• Once Final Choice School is submitted, candidates are considered for that school only
• No further e-counselling rounds are conducted after this process
• Seats that remain vacant after exhausting waiting lists continue to remain vacant

The Final Choice School selection is the last opportunity for candidates to secure admission through the AISSAC process. Making this choice carefully is crucial as it determines the final possibility of admission.

Parent Tip: For Final Choice School selection, choose a school where there's a reasonable chance of admission based on your rank and the number of candidates ahead of you in the waiting list. Being realistic at this stage increases the likelihood of securing admission.

Medical Examination and Document Verification

After accepting a seat allocation, candidates must complete two crucial steps: medical examination and document verification. These steps confirm eligibility and fitness for admission to Sainik Schools.

Medical Fitness Requirements

Sainik Schools maintain specific medical standards to ensure students can cope with the physical demands of the curriculum. Understanding these requirements helps parents prepare their children appropriately.

• Medical examination is conducted at designated medical centers as per slots allotted by the admitting school
• For existing Sainik Schools, a specific medical form is available on the AISSAC portal
• For New Sainik Schools, candidates need to get a Medical Fitness Certificate from a registered government physician
• Biometric verification (left-hand thumb impression) is required on the medical certificate
• Medical assessment includes physical fitness, vision, hearing, and overall health evaluation
• Parents are responsible for ensuring their child undergoes the medical examination within the stipulated timeline

Medical fitness is a non-negotiable requirement for admission to Sainik Schools. The schools maintain these standards to ensure that students can participate in rigorous physical activities and military training.

If a candidate is declared medically unfit, there is a provision for a Review Medical Board. The Principal may arrange for re-examination if competent medical opinion is produced to counter the previous findings. A nominal fee is charged for this review process.

Parent Tip: Ensure your child undergoes a preliminary health check-up before the official medical examination to identify and address any potential issues. Also, carry all previous medical records during the examination.

Original Document Verification Process

After clearing the medical examination, candidates must report to the allotted school with original documents for verification. This process confirms the authenticity of information provided during registration.

• Document verification takes place at the admitting school as per the allocated slot
• All original documents must be presented for verification
• Documents are checked against the information provided during registration
• Biometric verification of the candidate is conducted against registration details
• After successful verification, candidates proceed to fee payment to confirm admission

The document verification process ensures that only eligible candidates secure admission. Any discrepancy in documents may lead to rejection of the allotted seat.

Important Note: Parents should plan their travel in a way that allows them to complete both medical examination and document verification within the stipulated timeline for the counselling round in which a seat is allocated.

Handling Discrepancies in Documents

Sometimes, discrepancies may occur between the documents presented and the information provided during registration. Understanding how to handle such situations can help avoid rejection of the allocated seat.

• If discrepancies are found, the school may raise queries that must be responded to within the specified timeline
• Additional queries may be raised if the initial response is not satisfactory
• The allotted seat may be confirmed or cancelled based on the validity of documents produced
• Cases with complex discrepancies may be put on "HOLD" by the Principal
• For spelling discrepancies, an affidavit/undertaking proving that the documents belong to the same person may be required

Different types of discrepancies are handled according to specific rules. For instance, gender discrepancies, domicile discrepancies, and category discrepancies each have different implications and resolution processes.

Parent Tip: Double-check all information provided during AISSEE registration and e-counselling. If you notice any discrepancies, prepare additional supporting documents or affidavits in advance to expedite the verification process.

Fee Payment and Confirmation of Admission

The final step in the admission process is fee payment. This step confirms the seat allocation and completes the admission process.

• Fee payment is made directly to the admitting school
• Payment must be made within the stipulated timeline after document verification
• Fee structure varies from school to school, especially between existing Sainik Schools and New Sainik Schools
• Parents should keep adequate funds ready at the time of registration and choice filling
• Non-payment of fees within the timeline is treated as rejection of the offered seat
• Upon fee payment, the school updates the admission status on the portal

The fee structure typically includes tuition fees, hostel charges, uniform costs, and various other components. Scholarships and financial aid may be available for eligible candidates in some schools.

Important Note: Parents should visit the respective school websites to understand the detailed fee structure before filling choices. This helps in financial planning and avoids last-minute complications.

Common Queries and Troubleshooting

During the e-counselling process, parents and candidates often encounter various queries and issues. Understanding common questions and their solutions can help navigate the process more smoothly.

Registration and Choice Filling FAQs

Registration and choice filling are the initial stages of e-counselling where most queries arise. Here are answers to some common questions related to these stages.

Understanding these common queries can help avoid confusion and ensure smooth completion of the registration and choice filling process.

Seat Allotment and Acceptance FAQs

After seat allotment, candidates often have questions about the available options and their implications. Here are some common queries related to seat allotment and acceptance.

• What should I do after getting seat allotment? If you want to join the allocated school, click on ACCEPT and complete admission formalities within the stipulated timeline.
• What if I'm not satisfied with my allotted school? You can opt for RECONSIDER to participate in the next round of counselling, but your current allotment will be cancelled.
• Can I get back my previously accepted seat after opting for reconsideration? No, once you opt for reconsideration, your previously accepted seat is automatically cancelled.
• Do I need to register again for subsequent rounds? No, only candidates who haven't registered in the first round need to register afresh for subsequent rounds.
• What happens if I don't respond to seat allotment? If you don't respond within the specified timeline, the system automatically assigns EXIT option, and you cannot participate further.

Being clear about these aspects helps in making informed decisions after seat allotment. Each option has specific implications that can affect the overall admission outcome.

Document Verification and Admission FAQs

The final stage of admission involves medical examination, document verification, and fee payment. Here are common queries related to these processes.

Following the correct sequence of steps within the stipulated timeline is crucial for successful admission. Any deviation from the prescribed process may lead to seat cancellation.

Important Resources for Parents

Having access to the right resources can significantly ease the e-counselling process. Parents should be aware of official information sources and prepare adequately for each stage of the process.

Official Websites and Contact Information

Official platforms are the most reliable sources of information about the e-counselling process. Parents should refer to these sources for accurate and updated information.

• AISSAC Portal: https://pesa.ncog.gov.in/sainikschoolecounselling - The official platform for e-counselling
• Sainik Schools Society: Official website of the governing body for all Sainik Schools
• Individual School Websites: For school-specific information like fee structure, facilities, and contact details
• Email for Queries: admissions@sainikschoolsociety.in - Official email for grievances and queries
• School Contact Information: Available on the AISSAC portal in the Sainik School information tab

Parents should be cautious about unofficial sources of information. No agency other than AISSAC/SSS is responsible for seat allocation to Sainik Schools, and there are no authorized e-counselling cells or agents for assisting in the process.

Preparation Checklist for E-Counselling

Being well-prepared for each stage of the e-counselling process helps ensure a smooth experience. Here's a comprehensive checklist for parents to follow.

Final Parent Tip: The e-counselling process requires careful attention to details and strict adherence to timelines. Stay proactive, keep all relevant documents and information organized, and maintain regular checks on the AISSAC portal for any updates or notifications.

Understanding the Sainik School e-counselling process thoroughly helps parents navigate this complex procedure with confidence. By following the guidelines provided in this comprehensive guide, parents can maximize their child's chances of securing admission to a preferred Sainik School, setting them on a path toward a distinguished academic and potentially military career.